As a student in the Principles of Management class of Ama Ghana University, you are expected to have experiential knowledge so that you can be able to solve real life business problems after graduation. To achieve this objective, the 2020 class has been divided into ten groups; and each team works in a management capacity with ten management consulting companies in the Greater Accra Region. San Consulting - the firm that your group works with is a project management company that is into Real Estate construction and management consulting. This firm which has twenty years’ experience in this business is the first choice for all individuals and companies that want quality service. You have on the contrary, observed that many of the management practices have not developed precipitously as situations in the business environment warrant. The accountant confirmed this by saying in the last general meeting that a certain percentage of San’s profit margin is being lost because of this situation. She gave the example that the surveying department spent eight labor hours generating data that had been generated two weeks ago by another unit. Due to the fact that the surveying department did not know that the data had already been created, a substantial effort was wasted and this has been a recurrent problem. In addition, the increase in demand of the services of San’s Consulting has placed significant pressures on the five managers whose duties are not clearly defined. For instance, you have observed that any of these managers perform duties in the operations department as well as any other unit within the firm. They are not able to perform all the functions required of them due to the ineffectiveness of the organizational structure.

You and the members of your group are expected to write a report to the top-level management team regarding your analysis of the situation in the firm.

Questions

1. Explain which of the four main management functions is/are not operating as it/they should within the firm? 3 Marks

2. What recommendations will you make in your report that will help assure that this situation or similar one would not happen again? 4 Marks

3. Assume that the top-level management team has accepted your recommendations, how can their effectiveness be evaluated three months after implementation? 4 Marks

4. Discuss the organizational structure currently used by San’s Consulting and would you recommend the continuous use of this structure? If yes or no, present the factors (4) that influenced your decision regarding the right organizational structure for San’s Consulting. 5 Marks

5. Identify and discuss the main problems that the firm is likely to experience (i) if the current structure is continued or (ii) if a new structure is implemented. 5 Marks

1B) Akwamba made this statement ‘organisations cannot be successful if managers fail to pay attention to the forces in the external environment’. Do you agree or not? Justify using practical examples (9 marks)

Explanation:

1. Explain which of the four main management functions is/are not operating as it/they should within the firm?

As indicated by the report, some administration capacities don't function admirably, bringing about rehashed business issues. Those are the accompanying:  

Arranging that is certainly absent and can be effectively distinguished is one of the key parts of the executives. Since there is a great deal of adjust going on and over and over again.  

The groups are not facilitated and their assignments and obligations are not comprehended. There is an absence of coordination between the group, which brings about germination of the improve measures.  

With more work, the chiefs consistently work with more work and along these lines a significant administration part is missing, for example initiative.  

There is no legitimate hierarchical structure, it creates a working blend, and there is additionally no brought together archive where groups can refresh their work. At the point when this server or asset for venture the executives is given, these modify cases can be handily overseen.  

2. What recommendations will you make in your report that will help assure that this situation or similar one would not happen again?

For each group to have an incorporated store that refreshes. This will without a doubt bring up the issue of rework.I have a very much characterized hierarchical structure, in which each group and individual knows their positions and is profoundly esteemed for duty. Since each group works for a solitary objective, the group definition is exceptionally liked. This group definition.There is a compelling idea of certain day by day stand-up gatherings. I might want to actualize such an activity to remind each group about its jobs and exercises. The accompanying proposals can be introduced - The various divisions must arrangement their exercises every month relying upon the different prerequisites during the up and coming month, There must be an appropriate designation of the various obligations and duties of the directors and different representatives to deal with the work on schedule., There must be legitimate booking of the diverse work to be done and the supervisor must ask the advancement report time to time lastly The representatives must be assigned the obligations in the wake of dissecting their remaining task at hand.  

3. Assume that the top-level management team has accepted your recommendations, how can their effectiveness be evaluated three months after implementation?

The viability of a vault application or some venture the executives programming can be determined effectively in light of the fact that it can without much of a stretch track abandons or reprocess. There are in this manner less open doors for disappointment as a group chief working with different offices obviously characterizes the hierarchical structure. Viability can be estimated as though all the works and exercises over the most recent multi month are performed on time with no very late hiccups, If all the representatives recognize what to do and when to do lastly If all the chiefs presently have a sane remaining burden and they can concentrate on the various exercises enough  

4. Discuss the organizational structure currently used by San’s Consulting and would you recommend the continuous use of this structure? If yes or no, present the factors (4) that influenced your decision regarding the right organizational structure for San’s Consulting.

Truly, in light of the fact that issues identified with the manner in which the organization works are now featured, I feel that there are a few issues with the hierarchical structure of the current organization. I will in this way attempt to rebuild it to support the organization, and it would likewise be exceptionally helpful for a group approach. The clarifications for this are clear-A group must realize its commitments to prevail in a specific measure of time.The capacities and commitments of people, the executives and groups must be educated. by them. As I would see it, the association can proceed with the equivalent hierarchical structure however it needs more coordination and legitimate correspondence among the offices. The explanation is that The various divisions can work independently with appropriate coordination and correspondence, The administrators can have a fixed office to care for instead of being liable for some offices, The association has a structure that can be adjusted by simply having legitimate administration and control and The offices can discuss successfully with the assistance of the directors.