You are Varun / Veena Vyas, the Class Representative of Class X, Modern Public School, Trichy. The school is planning to conduct an educational tour to Kolkata during the autumn break. Write a letter to General Manager,
Southern Railway, for details of travel arrangements.

New Delhi,

January 15, 2022.

Dear General Manager,

As winter vacation is approaching, I am writing to ask you for information on preparing for an educational field trip to Calcutta conducted by the modern public school Trichy for X-class students. At that time, please provide information on transportation, places to visit, rest areas for students, meals and accommodation.  

We will also inform you of any additional charges that may be incurred to  make your trip as comfortable and secure as possible.  

Thank you. We look forward to hearing from you.

Veena Vyas,

The Class Representative of Class X,

Modern Public School, Trichy.

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Tamil Nadu, June 18, 2020.

Bachi

To the General Manager.

Dear General Manager,

As winter holidays approach, I come, through this letter, to request information on the preparations for the educational excursion to Calcutta that will be carried out by Modern Public School, Trichy, to the students that make up the class X. On the occasion I would like to obtain information about transportation, visiting places, resting place for students and even information about food and accommodation that will be offered.

I would also like to know of possible extra fees that will be charged so that the trip is made in maximum comfort and safety.

Thank you in advance for your time and I look forward to your response.

Ted Bachi

Class Representative of Class X, Modern Public School of Trichy.

Explanation:

The letter above was made using formal language and correct and consistent grammar, providing a clear, direct, short and understandable message. The letter asks for information about the preparations for a school trip that will provide students with fun and knowledge.